Keys To Organize A Perfect Outdoor Event

The events outdoors are an option perfect for when the good weather arrives . Gardens , farms , terraces , rooftops. Keys to organize a perfect outdoor event, there are many different spaces in which to celebrate an event of this type, enjoying all the advantages of an outdoor event.

At this specific moment, we will go out wanting to celebrate and organize events, forgetting about the four walls. That’s why we want you to discover all the details to organize an impressive outdoor event. Let’s go there!

 

An outdoor event has some advantages that indoor events do not:

Enjoy the climate and the environment: In an outdoor event you can enjoy the sun on your skin or the breeze , depending on the season it will be more advantageous to carry out this type of event. Likewise, you can enjoy the landscape or the views of, for example, a terrace from which you can see the city’s skyline, or a garden surrounded by nature.

Freedom and a more relaxed atmosphere: An outdoor event is characterized by a greater sense of freedom and relaxation . This especially affects corporate events. At work we are used to being in an office or in a closed space, therefore, an outdoor event is perfect for this type of event. In addition, this environment will encourage networking as everyone is more relaxed and calm.

Greater originality in the there and decoration: An outdoor space is a space already decorated by the environment itself . What if we take advantage of the style of the space for the theme and decoration? For example, an impressive medieval-themed event can be held in the gardens of a castle.

Ability to take advantage of every moment: The passing of the day is another fundamental element in your outdoor event. You can take advantage of every moment of the day, natural lighting and enjoy every moment to the fullest . An example of this is that, depending on how your event is, at dusk you can give that more romantic touch to it, or you can take advantage of the night for a spectacular lighting of lights.

Space flexibility: Imagine, you are in a large garden with nothing around you, it is a completely blank canvas with which you can do whatever you want , the distribution, decoration and elements will be what you want.

 

To consider at an outdoor event

In outdoor events we must take into account everything that we would have in any other event . We must establish some objectives related to the celebration of the event, plan with enough time , choose the space , send invitations … However, we must take into account some peculiarities of outdoor events.

 

Date and Time

As with indoor events, outdoor events must take into account the date and time of the celebration. However, this must be given special importance in outdoor events.

When we celebrate something in an outdoor area, the dates will be key since depending on the time in which we are, the weather will change and we will have to take some measures or others to combat the cold or heat . If, for example, we celebrate the event in spring or fall, we will have to be more careful and also have a plan in case it rains.

The time is essential since little by little the event will run out of natural light. Depending on the time the event starts and ends, it will be necessary to plan what the lighting will be like .

 

Space

As in any event, space is essential, but in outdoor events, the place still needs to be given more importance. When choosing the space, a plan b must be taken into account in case the rain tries to spoil the celebration . You have to think of a place or that has an interior area in which you and your guests can protect yourself from bad weather or set up a structure such as a tent. In addition, you will have to  air-condition the place depending on the time with fans or stoves, depending on the time.

 

Decoration and theme

Regardless of the event to be held, the decoration and theme is directly related to the space of the celebration and the opportunities it provides. As already mentioned with regard to decoration, an outdoor space is a blank canvas that can be decorated as you imagine. The light itself in this case will be part of it since by day you can use the colors and at night lights, projections and even lanterns to create a perfect setting .

In addition, it would be interesting to include in the decoration and according to the theme a structure in which the guests could shelter from the sun or if the wind or rain arose.

Something very interesting that should undoubtedly be considered in an outdoor event is that the decoration is given by the landscape itself , and that we must make the most of it to create a spectacular environment.

 

Catering

Catering is another key factor in an outdoor event. First of all, you have to think about how you want to present the gastronomic part of the event. Depending on how it is, you should think about whether you do a cocktail-type event or organize an outdoor banquet , the time here will greatly condition the choice since, for example, exposing food to very high temperatures should be avoided.

In the same way, depending on the space and the theme, one type of gastronomy or another will be considered . For example, if you have an outdoor event in a restaurant on the beach, you can give it a Hawaiian theme and serve refreshing food according to the theme such as fruit kabobs.

 

Activities and shows

An outdoor event gives us so many different opportunities in terms of show or activities. An outdoor event can have different games , activities in contact with nature and relaxation such as yoga or other more dynamic ones such as gymkhanas, which are perfect for team building events.

In addition, if you are organizing an event for the little ones or to which children are going to attend, an outdoor space ensures a great experience for them since they can enjoy mats or other types of activities such as bubbles, juggling , etc.

However, something to keep in mind at an outside event on sound. When you organize this part of the event, make sure the provider of this service knows that it will be an outdoor event and provides good sound equipment that creates the perfect atmosphere .

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If you wish to read more: How to organize an indoor event